Youth Thrive Training Coordination Checklist

Prior to Training:

At least 6 weeks in advance:

• Secure second trainer

• Notify the State Coordination Team that you are planning training at YouthThriveVT@wcysb.org

• Request participant manuals (no less than one month in advance)

• Notify AHS Field Director & ask for supports in recruitment and enabling participation

• Secure a location that can accommodate at least 25 (or number of training participants), has space for small group break outs and preferably has an audio system (computer speakers can be used but are not ideal)

• Send Youth Thrive training invite out to community participants, set registration deadline for at least 2 weeks prior to training date

• Seek partners in identifying youth as participants

• Send out promotional flyer about training – (social media, front porch forum, etc.)

• Arrange for food for training – catering company, local market, etc.

 

At least two weeks in advance:

• Submit Expenditure Request Form and Youth Stipend Request (only available before 11/10/17)

• Send pre-test from TOT packet to participants

 

One week in advance:

• Prepare youth for training and arrange for youth stipends at YouthThriveVT@wcysb.org

• Determine any special accommodations or dietary restrictions of participants

• Make nametags and print sign-in sheets

• Send reminder e-mail to registered participants

• Double check on space, food confirmation and delivery time

• Collect pre-tests from all participants

• Prepare certificates of completion

Training Days:

• Arrange room for training – circle or U shape, classroom

• Sign in and name tags at entry; ask for emails for future information sharing

• Distribute handbooks on tables

• Set up AV equipment, easel

• Confirm food delivery or pick up time

• Provide evaluation forms at end of each day

• Have youth participants sign for stipends on Stipend Receipt Form

 

Final Day of Training:

• Have participants complete post-test from TOT packet

• Collect final evaluations

• Hand out Certificates of Completion

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After Training is Completed:

• Submit the following to YouthThriveVT@wcysb.org:

  • Reimbursement Request

  • Youth Stipend Receipt

  • Participant names and agency list with copies of daily sign-in sheets

  • Evaluations

  • Pre and Post tests

  • Direct Training Report

        Please compile ONE email with all documents; Subject: “Training documents from [Trainer/ Region/ Date]”

• Send thank you and next steps for regional community of practice to participants

  • Follow up with participants 1, 6, and 12 month(s) after training to see how training has influenced them in the long term. Share the anecdotes you collect with YouthThriveVT@wcysb.org​

• Support the advancement of the Regional Community of Practice

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Materials List:

• Screen 

• Cords

• Tape

• Computer

• Table Toys

• Flash Drive

• Projector

• Easel

• Easel Paper

• Markers

• Post-its

• Trainers Guidebook

• Audio

• Participant Manuals

• Nametags

• Sign-in sheets

• Evaluations

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